Student Records Policies and Procedures

The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student’s educational records.  Because Bay Mills Community College is a post-secondary educational institution, the rights described in FERPA belong to the students rather than their parents.  The term “student” as used in the following FERPA policy applies to currently enrolled students and former Bay Mills Community college students who were accepted, began attending classes, and either graduated, withdrew or did not graduate.

Questions about FERPA or FERPA rights should be addressed to the Registrar’s Office.



Students are notified of their FERPA rights by publication of this policy in the catalog.


Students have the right to:

  •  Inspect and review their educational records

 The procedure to inspect and review educational records is outlined below.

  • Request amendment of their educational records

Students may ask the school to amend a record that they believe is inaccurate or misleading.  They may submit a written request for amendment of their record(s) to the Registrar, specifying why they believe the record is inaccurate or misleading. The Registrar will notify the student of the decision made on the request for amendment.

  •  Consent to disclosure of their educational records

 The exceptions to disclosure of student records only with written consent are noted below.

  • File a complaint with the U.S. Department of Education

Individuals who have questions about FERPA or who wish to file a complaint should contact:

Family Policy Compliance Office

U.S. Department of Education

600 Independence Avenue, S.W.

Washington, D.C. 20202-4605



Students should submit to the Registrar a written request that identifies as precisely as possible the record or records he or she wishes to inspect.  The Registrar will make the needed arrangements for access as promptly as possible and notify the student in writing of the time and place where the records may be inspected.  Access will be given 30 calendar days or less from the receipt of the request.

When a record contains information about more than one student, the student may inspect and review only the records which relate to him or her.



Bay Mills Community College reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:

  1. The student lives within commuting distance of the school.

  2. The student has an unpaid financial obligation to the college.

  3. The student, after ceasing to attend Bay Mills Community College, has defaulted on a Federal Perkins Loan, a Federal Stafford Load, Subsidized or Unsubsidized, or other federal loan.  

There is an unresolved disciplinary action against the student.



Bay Mills Community College will disclose information from a student’s education records only with the written consent of the student, EXCEPT:

  1. To school officials who have a legitimate educational interest in the records.
    A school official is:

  • A person employed by Bay Mills Community College in an administrative, supervisory, academic or research, or support staff position.

  • A person employed by or under contract to the college to perform a special task, such as an attorney, auditor or consultant.

A school official has a legitimate educational interest if the official is:

  • Performing a task that is specified in his or her position description or by a contract agreement.

  • Performing a task related to a student’s education.

  • Performing a task related to the discipline of a student.

  • Providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement or financial aid.

  1. To officials of another school, upon request, in which a student seeks or intends to enroll 

  2. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities in conjunction with an audit, review or evaluation of compliance with education programs.

  3. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.

  4. If required by a state law requiring disclosure that was adopted before November 19, 1974.

  5. To organizations conducting certain studies for or on behalf of the school.

  6. To accrediting organizations to carry out their functions.

  7. To comply with judicial order or a lawfully issued subpoena.

  8. To appropriate parties in a health or safety emergency.

  9. The records of a disciplinary proceeding conducted by Bay Mills Community College against an alleged perpetrator of a violent crime will be disclosed to the alleged victim of that crime without the written consent of the alleged perpetrator.

  10. To parties requesting directory information, if a student has not provided a written request for the non-disclosure of such information.



Bay Mills Community College designates the following items as Directory Information: Student name, curricula and major field of study.  Participation in officially recognized activities, dates of attendance, degrees, certificates and awards received, and most recent previous school attended.  Bay Mills Community College may disclose any of these items without the student’s prior written consent.  If a student wishes that the college should not release all or any of the above information, he or she may so inform the Registrar's office in writing, by the tenth calendar day following the start of classes each term. 

Compass Test - Policies & Procedures

Students MUST have picture identification and a student number before the test will be administered. Student numbers are assigned when you apply.

The purpose of the COMPASS Placement Test is to measure a student’s academic readiness for the advanced reading involved in college tests, the analytic writing required in college courses, and the complex college mathematics and algebraic skills required when earning a college degree.

New BMCC Students

All newly admitted students must schedule and complete the COMPASS placement test OR provide results of previous testing OR have successfully completed college courses in mathematics and English.  The results of the placement test are used for advising purposes only and will not affect admission status.

PANE students do not need to take the COMPASS placement test unless they take a class outside the PANE program. 

The first test is offered free of charge and students will receive two copies of their score report.  Fees for further testing and copies of score reports can be seen below. 

Online Students

Online students will follow the same policies as either the new or returning on-campus BMCC students.  Because academic enrichment courses are no longer offered online, students who test into an AE class will have the choice of either registering for an on-campus AE course or retesting to try for a higher level course.  The student will receive one (1) free retest and must wait at least thirty (30) days between all retests.  Any further retesting will follow the fees listed below.

Returning BMCC Students

The following policies apply to students who have not attended classes for one or more semesters and are now returning to BMCC.

The following policies apply to students who have not attended classes for one or more semesters and are returning to BMCC.

If your English classes were taken three (3) or more years ago, you will be required to take the English COMPASS exam, consisting of both the reading and writing sections.

If your math classes were taken three (3) or more years ago, it is required you take the math COMPASS exam, consisting of the pre-algebra section.

If your computer classes were taken five (5) or more years ago, and you now wish to complete a degree requiring computer science courses you will be required to take the COMPASS exam, consisting of all three sections of the exam.



​Taking the Test for admission to BMCC


Taking the test for admission at another institution​

(Student will need Student ID # from that Institution)


Requesting a transcript copy of COMPASS scores

(If a student has a HOLD - a copy will not be provided to them)​


Taking the COMPASS exam and later deciding to attend another institution

(If a student has a HOLD - a copy will be not be provided)​


**To pay fees, student needs to see the Cashier

**Re-test fee available upon request.