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Billing Procedures for Students
Statment Due Dates |
On-Campus/Off-Campus Students |
Non-Residents of the U.S. |
Internet Students |
Semester Schedule of Fees |
Financial Aid |
Financial Aid Deadline |
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To assist you in meeting your financial obligations for the upcoming academic year, the following sections explain the procedures for billing and collecting fees, billing due dates, the semester schedule of tuition and fees, and the charges and credits that will appear on your statement.
Statement Due Dates
Students who are not eligible for or not applying for financial aid are expected to pay for their tuition and fees one week before the start of classes or at the time of registration, if later, and their books at the time of purchase.
If you are eligible for financial aid, you must file your financial aid forms by the financial aid deadline dates, or you will be required to pay for your books at the time of purchase. If your financial aid does not include books, you will be required to pay for your books at the time of purchase. Please read the Financial Aid Deadline section of this document for more information.
On-Campus/Off-Campus Students (Excluding Non-Residents of the U.S.):
All student bills are expected to be paid in full by the end of September for the fall semester and the end of January for the winter semester. If there is an unpaid balance on your account after those deadlines, you will continue to receive a monthly statement each month until the end of the semester. The amounts not paid by the last week of the semester will be sent to the collection agency.
Non-Residents of the U.S.:
If you are not a U.S. resident, you will be required to pay for your tuition and fees one week before the start of classes or at the time of registration, if later, and your books at the time of purchase unless you have financial aid that is equal to or greater than the bill. If you have financial aid that is less than your student bill, you will be required to pay the difference at the time of registration. If you are receiving financial aid through your tribe or employer, you must submit written documentation to the Financial Aid Office before financial aid will be applied to your account.
Internet Students:
If you are an Internet student, full payment will be required one week before the start of classes except for students who have financial aid that is equal to or greater than the bill. If you have financial aid that is less than your student bill, you will be required to pay the difference at the time of registration. You must have a complete financial aid file before financial aid will be applied to your account.
Semester Schedule of Fees
| Tuition (Full and Part-Time) |
| Tuition per credit hour |
$85.00 |
| Student Fees (Full and Part-Time) |
| Registration fee (non-refundable) |
$30.00 |
| Health promotion fee (on-campus students) |
$20.00 |
| Fees per credit hour |
$10.00 |
| Other Fees |
| Departmental examination fee (per exam) |
$20.00 |
| Transcript fee |
$5.00 |
| Returned check fee (for non-sufficient funds) |
$20.00 |
Some programs and/or classes have additional or special fees to support the courses.
Financial Aid
Students, both full-time and part-time, who have financial need should apply for financial aid. Contact our Financial Aid Office for information and application forms. A new financial aid application is required each year. Do not neglect this paperwork if you think you are eligible. Early filers will avoid problems with payment deadlines. Please remember that you are responsible for all costs not covered by financial aid and for all payments in a timely manner.
Financial Aid Deadline
The priority deadline for filing your Free Application for Federal Student Aid (FAFSA) and having a complete financial aid application on file is June 30 of each year. If you have other sources of financial aid, such as a direct pay by your tribe or employer, please submit a copy of the documentation to the Financial Aid Office by August 1 of each year. If you only plan to attend in the winter semester, please complete the FAFSA by October 31 and provide authorization of other financial aid by December 1.
If you miss the financial aid deadline, you may still apply for financial aid during the academic year or semester you are enrolled. However, you will be required to pay for your books at the time of purchase. If you are an Internet student, you will also be required to pay your tuition and fees. You cannot apply for financial aid after the year or semester you are attending has ended.
Bookstore
Students who have completed financial aid applications on file by the financial aid deadline and are eligible for assistance may charge their bookstore purchases unless the financial aid does not include books. Financial Aid will supply the list of eligible students to the Bookstore. Students who have not filed for financial aid by the deadline date or who are not eligible for financial aid will be required to pay for their books at the time of purchase.
Financial Aid Refund Check Distribution Schedule
If you do receive financial aid, we will apply the financial aid to your college bill first and if you have a credit, we will issue a refund check. Refund checks will be issued in accordance with the following schedule:
If your financial aid file is complete or other financial aid is received by: |
Check will be issued on: |
September 1 |
September 30 |
September 30 |
October 15 |
October 15 |
November 15 |
November 15 |
December 15 |
December 15 |
January 31 |
January 31 |
February 15 |
February 15 |
March 15 |
March 15 |
April 15 |
April 15 |
May 15 |
Refund checks will be issued on the next business day if the date listed falls on a weekend or a holiday.
Financial Holds
The college will not issue transcripts and reserves the right to withhold grades, diplomas, and deny subsequent registration to any student whose account has an outstanding balance. Please keep this in mind and if at any time you anticipate a problem in meeting your financial obligation to the College, call the Student Billing/Financial Aid Office as early as possible. The more time we have to work with you, the better we will be able to assist you.
Payment Options
You may pay in U.S. funds with cash (in person only), personal check, money order, Discover, MasterCard, or VISA. You may make a credit card payment directly on your student account by using our secure online payment system located on our website at www.bmcc.edu. Checks should be made payable to Bay Mills Community College. Payments should be mailed to Bay Mills Community College, Attn: Cashier, 12214 West Lakeshore Drive, Brimley, MI 49715.
There will be a 3% foreign transaction fee added to the student’s account for any check received in Canadian funds.
Payment Plans
The college is no longer requiring a signed payment agreement, however, all accounts must be paid in full by the end of the semester or they will be sent to collections. Students who are making timely payments under an existing signed payment plan will be allowed to continue to make payments according to the agreement; however, should the student fall 30 days behind on payments, the amount owed will be referred to collections.
Refund Policy
Students will receive a full refund of tuition and fees, except for the non-refundable fees if a class is dropped within the period of time set out below. The following schedule should be used to determine the refund period for a specific class:
16 week class, regular semester class – first ten scheduled class days
8 week class – first five scheduled class days
6 week class – first four scheduled class days
4 week class – first two scheduled class days
2 week class or less – one scheduled class day
Exceptions may be made when warranted by unusual circumstances. If a class is canceled, a student will automatically receive a full refund.
Refund Checks
Credit balances on your statement that are not related to financial aid will result in a refund check only if you request one from the Student Billing Office.
Employer/Tribal Paid Student Bills
If your employer or tribe is paying your bill, please remit a copy of your billing statement to your employer or tribe as soon as possible to assure timely payment. Unpaid bills are your responsibility.
Bay Mills Incentive Program
If you are eligible and have a past due bill, your educational incentive check will be issued to you and the college. The amount owed will be deducted first and if you have a credit, we will issue you a refund check.
If you are eligible and have no past due bill, you will receive your educational incentive check directly and will be personally responsible for making payment to the College for your current bill.
Monthly Bills
If an account is paid in full, there will be no further statement sent from the Student Billing Office unless additional charges are added to the account. If, however, there is a balance on your student account due to unpaid charges, you will continue to receive a statement each month until the matter is taken to Tribal Court or referred to an outside collection agency for resolution.
Delinquent Accounts
Accounts that are outstanding at the end of each semester will be referred to Tribal Court or an outside agency for collection. The student is then responsible for all charges due to the college as well as all collection agency or legal fees incurred to collect the delinquent account which may exceed 50% of the original amount owed.
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